HOW TO: Migrate emails manually using Outlook.
Posted by on 13 July 2018 10:50 AM

This article describes how to manually migrate emails using Ms Outlook.

There are 3 stages involved;

i. Configure email as POP3

ii. Export email data (PST/OST)

iii. Import email data


i. Configure the email account as POP3

To configure the email, you may refer to this guide HERE

NOTE: Kindly hold as Outlook may take some time to download all the emails (depending on the mailbox size)

ii. Export and Backup OST/PST from Outlook Email Application

This is the easiest, straightforward and effortless way to export and backup Outlook Emails:

  1. Open and Login on MS Outlook. Go to File and click on Open and Export followed by Import/Export

  1. On Import and Export Wizard, click Export to a File and click next. Select Outlook
    Data File (.pst). again click Next

  1. In case any dialog box appears to save on other location, click on Cancel button.
  2. Type a name for Outlook backup. Click Finish.

Your PST file is saved on hard drive (local device).


iii. Import the OST/PST to New Email account

You will need to remove and add the email account again in Outlook using your new hosting's mailserver as Host:

  1. Configure the email using the guide provided HERE.
    NOTE: Kindly use new hosting's mailserver or update the DNS of current mailserver to new server
  2. At the top of your Outlook ribbon, select File.
  3. Select Open & Export > Import/Export. This starts the Import/Export wizard.
  4. Select Import from another program or file, and then click Next.
  5. Select Outlook Data File (.pst) and click Next.
  6. Browse to the .pst file you want to import. Under Options, choose how you want to deal with emails and contacts, then choose Next.
  7. If you're importing the contents of your .pst file into your mailbox, choose that mailbox here.
  8. If you're NOT importing into your mailbox, choose Import items into the current folder. This imports the data into the folder currently selected.
  9. Choose Finish. Outlook starts importing the contents of your .pst file immediately. When the progress box disappears, the import is finished.
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