HOW TO CREATE THE USER ALIAS IN DYNAMAIL?
An email alias is essentially a forwarding email address that can be used to forward messages to a single address or multiple email addresses. Aliases are most commonly used for departments or groups of individuals, like a small team of people working on a project or task. For example, in a working environment with multiple email addresses, the office may want to make a central email address that distributes messages to all personnel. The alias, firstname.lastname@example.org, can be made for messages to be sent and then distributed to all of the employees.
|This settings page is only available to Domain Administrators.
To create a new email alias:
- Login to the Dynamaill web interface as Domain Administrator (Postmaster Account)
- Click on Domain Settings.
- Click on Aliases.
- Click on New.
- Enter the Alias Name.
- Then, add the email address you want these alias emails delivered to.
- Click on Save.
Whether creating a new alias or editing an existing one, the following options will be available:
- Name - The name of the alias. This name will be used to create the email alias address. For example, if you want to use the email alias address "email@example.com", you'd simply use "info" for the Name. (You do NOT need to add the domain to the end of the name -- that's supplied automatically.)
- Display Name -- This is the friendly name used for the Alias. When used in conjunction with "Allow alias users to send from this alias", this is the display name that appears as the sender in the recipient's inbox.
- Email Addresses (one per line) - Type the full email address(es) of the user(s) who should receive emails sent to this alias.
- Internal use only - Enable this option to only allow emails to be delivered to accounts that are hosted within the same Dynamail server.
- Include all domain users - Enable this option to include all domain users automatically in the alias. Note: This option does not override the email addresses listed in the Email Address box. If selected, all domain users will be included in addition to the users entered in the Email Addresses text box.
- Alias can be used as from address in webmail - Enable this option to allow alias users (those users/accounts that are part of the alias) to manually change their From address to the alias email address on new emails and replies. When a user sends mail as an alias, the recipient will see the alias's Display Name as the email friendly from address. If the Display Name for the alias is blank, the user's Display Name shows.
- Show in Global Address List - Enable this option to display the alias in the Global Address List.
- Show as a room in chat (Enterprise Only) - Enable this option to allow the alias to appear as a room in Group Chat. Enabling aliases for chat means that instant messages can be sent to the alias, and everyone in that alias, from within webmail as well as when using third-party chat clients.
Note: Even though an alias acts as an email address, users cannot login to an alias like they do a standard email address; there is not a mailbox associated with the alias and no email is ever actually stored for the alias itself. Instead, emails are simply sent to the list of addresses provided for the alias and are stored in the mailboxes of the individual users.
If you face any troubles, please don’t hesitate to contact us at firstname.lastname@example.org
Updated by Uvaraj on 5th October 2022